The Core Evidence Checklist
- Signed lease agreement showing deposit amount and terms
- Proof of deposit payment: bank statement, canceled check, or written receipt
- Date-stamped move-in photos and video
- Date-stamped move-out photos and video (taken after cleaning, before leaving)
- Signed move-in inspection checklist showing pre-existing conditions
- Written move-out notice and proof of delivery
- The itemized deduction statement if one was provided
- All emails, texts, and letters with your landlord
- Your demand letter and certified mail proof of delivery
- Proof of the statutory deadline (calculate from move-out date)
The Most Powerful Evidence: Move-In and Move-Out Photos
Nothing wins deposit disputes more reliably than clear, dated photos showing the unit's condition at move-in and move-out. Side-by-side comparison of the same areas is extremely persuasive to judges. Take photos of every wall, floor, fixture, and appliance.
If you are past move-out, you can still gather: comparable repair quotes from local vendors, your payment history records, copies of maintenance requests you submitted, and any statements from neighbors or other witnesses.
What to Do If You Are Missing Evidence
- Missing move-in photos: The landlord still bears the burden of proving you caused damage
- Missing lease: Request a copy from your landlord in writing; they are required to provide it
- Missing payment proof: Check bank records for the deposit payment
- Missing correspondence: Your email provider may have records in sent mail or trash
Organizing Your Evidence for Court
Create a simple chronological binder: lease, deposit payment proof, move-in photos, any maintenance requests, move-out notice, move-out photos, itemization, your dispute letter, landlord's response or proof of non-response. Number each exhibit. Courts appreciate organization.